Captured Notes and the Inbox

Follows a note from the phone to an event, a team or the inbox.

Capture

A note sent from a phone. Coach Binder stores its text exactly as sent.

Token

A key that lets an app on your phone send notes to Coach Binder in your name.

Inbox

Holds each capture without a clear match. The capture stays in the inbox until you file or discard the capture.

1. An app on the phone, such as a shortcut, sends the note's text with a token.
2. Coach Binder stores the text exactly as sent. Nothing ever edits the stored text.
3. Coach Binder matches an event or team first, then the players the note names.
4. A confident match becomes a private note in the token owner's name. An uncertain match goes to the inbox for you to file.

A token is a key for another app, such as a phone shortcut. The app uses the token to send notes to Coach Binder in your name.

1. Click the account icon at the top right, then the Tokens tab. On a phone, click Settings in the menu.
2. Make one token for each app.
3. Click New Token at the top of the page. Cancel closes the form.
4. Enter a Label and click Add Token. The token appears once.
5. Copy the token into the app immediately. The token never appears again.
6. Click I Copied It to close the token box.

Label

The name of the app that uses the token. Use a name you will recognize later.

Owner

The member who created the token. Every note sent with the token carries the owner's name.

Teams

Notes match only to teams the token's owner can see.

Created and Last Used

The date each token was created and the last time an app used the token.

Status

Live or Revoked. A revoked token no longer sends notes.

Revoke

Opens a confirm band. Click Revoke It to turn the token off. Coach Binder then refuses every note the app sends.

Any app that makes web requests can send a note. The request needs only the text and the token.

POST /api/notes
Authorization: Bearer <your token>
Content-Type: application/json

{"text": "10U: great gap control from 12 tonight",
 "occurred_at": "2026-10-06T19:42:00-07:00"}

text

Required. The note's text, up to 4000 characters.

occurred_at

Optional. The time you made the note. Leave the field out to use the arrival time.

external_id

Optional. Your app's own id for the note. Sending the same id again with the same token creates nothing new.

event_id, team_id

Optional. Files the note to that event or team when the token's owner can see that event or team.

source

Optional. A short label for the sending app, up to 60 characters. The inbox shows this label.

The reply carries a short summary, such as the player and team, for the app to show.

A refused note gets a reply with an error code and a message.

error

A short code the app can check, listed below.

message

A plain sentence the app can show to you.

details

Sent with invalid only. Names each field that failed and why.

Coach Binder checks these steps in order and stops at the first match.

1. An event or team named in the request comes first.
2. Next comes a team named at the start of the note, such as 10U:. The note files to that team's running event, or to the team itself.
3. If exactly one event was running when you made the note, the note files to that event. An event counts as running from 15 minutes before it starts to 30 minutes after it ends.
4. If two or more events were running, the note goes to the inbox. The exception is a note that names the team of one of those events.
5. If nothing was running but one event is within 90 minutes, the note goes to the inbox. The inbox suggests that event.
6. Otherwise a team named anywhere in the text files the note at team level. With no team named, the note goes to the inbox.

Coach Binder matches players only against the rosters at that event, or the team's roster for a team note. Coach Binder never searches every player in the workspace.

Holds phone notes that Coach Binder could not match to a player or event. Click the inbox icon at the top right of any page to open it. Its badge counts the notes waiting.

Review card

Shows one capture with its text and Reason.

Reason

Says why Coach Binder did not file the note.

Event

The event the note goes on. Select Team Note to file the note on the whole team.

Earlier This Week

Marks events from the seven days before the note. The marked events appear only when the note's own day has no event.

Team Note for any team

A note that names no team offers a Team Note for each of your teams. Selecting a team matches the note's names against that roster.

Event names

Each event shows its rink or location. The rink tells apart two events at the same time.

Player

The players the note is about. Select Nobody for a note about no player.

Visibility

Who reads the note. Private is you only. Staff adds the other coaches.

Attach

Files the note and opens the next capture. Attach stays off until an event or a team is selected.

Queue tags

Each note in the queue carries a short reason, such as No Event Then. The review card gives the full reason.

Deleted events

A deleted event never takes a note, from the phone or the inbox.

Back and Skip

Move to the previous or next capture in the queue.

Discard

Closes the capture without filing the note. Coach Binder still keeps the capture and its text.

Remember Alias

Saves the word in the note as another name for the chosen player. Appears only when a match came from a close spelling.

An empty inbox says what appears there and how to sort each note.

Lists every capture in the inbox (oldest first), beside the review card. Click a row to open that capture.

Sure

Marks a capture whose event or team matched with at least 90% confidence. Every player in the capture also matched.

Attach N Sure Notes

Files every Sure capture together. The button is at the top of the page. Confirm in the band that opens.

Keep Them in the Inbox

Closes the band without filing anything. Press Esc to do the same. The inbox keys stay off while the band is open.

Visibility

Notes you attach from the inbox are Private or Staff. The inbox never shares a note with families.

Lists the keyboard keys for the review card. A touch screen hides the key hints.

• Notes and Visibility Where filed notes appear and who reads them.
• Team and Custom Rosters, Who Is at an Event The rosters that players are matched against.
• Home, Inbox The inbox count on Home.