Share Links and Public Pages

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The Share Panel Plan Share Links The Shared Plan Page Drill Share Links Library Share Links When a Session Is Completed Public Pages Events on a Public Page What Never Leaves the App Related

The Share Panel

Shares a drill, the drill library, a library plan or an event's plan by link. Each page shows the same Share panel.

Who Can See It: Picks who opens the link. The choices are Private, Coaches, Families and Public.
The sentence under it: Names exactly who opens the link now.
Link: The address. Click the address to open the page in a new tab.
Copy Link: Copies the address to the clipboard.
Share: Opens your phone's share menu with the address. Appears only when the browser supports sharing.
Copy PDF Link: Copies the address of the link's PDF.
New Link: Makes a new address after you confirm. The old page link and the old PDF link stop working.

Example Who Can See It set to Families, with the sentence that names them and the link under it.

Choice	Who opens the link	Login
Private	Nobody. The record has no link.	None
Coaches	Your coaches who may see the record	Required
Families	Your coaches and your families. An event's plan reaches only the families at that event.	Required
Public	Anyone who holds the link	None

Private: Removes the link at once, with no confirm. The page link and the PDF link stop too.
Public: Asks you to confirm first, in a red band in the panel. The address stays the same.
Coaches or Families: Changes at once, with no confirm. The address stays the same.
Someone outside the choice: Opens a We Cannot Find That Page error. A visitor who has not logged in goes to Log In first.
A choice after Private: Brings back the same link with the new choice. A link you already sent works again. Click New Link for a new address.
Band: Names the choice beside Share, with its glyph. A lock means private. Two people mean coaches. A house means families.
Where it stands: Under the plan on an event's Plan tab and on a library plan. Among the panels on a drill, after Media. Under the cards on the drill library.

Plan Share Links

The Share panel stands under the plan on an event's Plan tab. The link shows the plan and nothing else about the event.

Coaches: Coaches of the event's team open the plan after they log in.
Families: Adds the families of the players at the event. Families of other teams find nothing.
Public: Anyone with the link opens the plan without logging in.
PDF: Copy PDF Link copies the plan's PDF address. The PDF reaches the same people as the page.
Who can turn it on: Anyone whose role may edit the event's plan.
Family page: While Families or Public can open the link, the session's row on each family's Family page shows Plan. Only families at the session see it.
Message Families: Opens a message to everyone at the session with the link filled in. Shows while Families or Public can open the link.
The session's page: Shows the plan's outline when the page is not Private, whatever the link does. The panel says so.
Library plans: A library plan has the same panel under its blocks. Its link shows the plan as saved now.
An archived library plan: Its link opens a We Cannot Find That Page error.

The Shared Plan Page

Shows the event's plan to anyone who opens the share link.

Plan: The event's current plan, with its drill pictures, videos and paper pages. Each drill and station names its coaches.
Print Plan: Opens the detailed plan as a print page.
Save PDF: Saves the detailed plan as a PDF file. On a phone that can share files, the button reads Share PDF.
Nothing else: The page shows only the plan. No roster, attendance or notes appear, not even notes sent from a phone.
Address: Nobody can guess the address. Search engines never list the address.

The PDF holds the same plan as the print page. The PDF shows nothing else about the event.

Drill Share Links

Turns one drill into a web page with its own link, for a coach outside your staff.

Open the drill. Find the Share panel after Media.
Under Who Can See It, pick who opens the link. Private has no link.
Click Copy Link and send the link.

Page: Shows the drill's purpose, setup, steps and coaching points, then every picture, video and link in the drill's order.
Print Drill: Opens the drill sheet as a print page.
Save PDF: Saves the drill sheet as a PDF file. On a phone that can share files, the button reads Share PDF.
Families: Opens the drill for every family in your organization who logs in.
Edits: The page shows the drill as it is now. A change you save shows on the page.
Nothing else: The page shows only the drill. No plans, versions or progressions appear.
Who can turn it on: Anyone whose role has Drill Library at Edit.

An archived drill's link opens a We Cannot Find That Page error. Restoring the drill brings the link back.

Library Share Links

Turns your whole drill library into a web page with one link. Each active drill opens on its own page.

Open Drills. Find the Share panel under the cards.
Under Who Can See It, pick who opens the link. Private has no link.
Click Copy Link and send the link.

Page: Shows a card for each active drill, with its picture, type and minutes.
Search Drills: Narrows the cards by words in a drill's name or notes.
Skills: Narrows the cards to the drills with one skill. Click All Skills to see every drill.
A drill: Opens the same page a drill share link shows, with Print Drill and Save PDF.
Families: Opens the library for every family in your organization who logs in.
Edits: The page shows the library as it is now. A drill you add shows on the page. A drill you archive leaves the page.
Nothing else: The page shows only active drills. No plans, versions, progressions or usage appear.
Who can turn it on: Anyone whose role has Drill Library at Full.

When a Session Is Completed

Stops sharing a practice, training or off ice session once the session is completed. The plan share link and the session's public page both stop.

A session counts as completed when a coach marks the session Completed. A confirmed session counts once its end time passes. A planned session keeps sharing.

Plan share link: Opens a Plan No Longer Shared page in place of the plan. The PDF link stops too.
Public page: The session leaves the team's public page. Staff still see the session there, marked Staff Preview.
Share menu: Says Sharing stopped inside the Share menu on the Plan tab. The link stays in the menu.
Overview tab: The public page link box under Event Details leads with Sharing stopped. An admin also gets a link to Organization Settings.
Back on: Set the session back to Planned. The same link works again. Confirmed restores sharing only while the end time is still ahead.

Setting	Where	What It Decides
Completed Sessions	Organization Settings, Sharing panel	The default for every plan link and every public page.
Completed Sessions	Account Settings, Sharing panel	The plan links you make. Organization Default uses the organization's setting.

A public page always uses the organization's setting. A plan link uses the setting of the coach who made the link.

Public Pages

A team or program can have a public page that shows its schedule. A program is a clinic, camp or training group outside any team.

Address: Joins the organization's Web Address with the team's Page Address.
Who Can See It: Decides who can open the page. Set it in the Public Page panel on the team's page.
Roster: Off by default. Turn on Show the Roster in the team's settings to list the players.

Who Can See It	Who Can Open the Page	Roster, When Shown
Private	Nobody. The page does not open.	Not shown.
Coaches	Staff of the workspace who log in.	Names and numbers.
Families	Anyone signed in with an active membership in the workspace. Families and staff.	Names and numbers.
Public	Anyone with the link.	Numbers and first names only. Never a surname.

A third way shares a schedule with calendar apps. See Calendar Links.

Events on a Public Page

An event is a practice, game or other session on the schedule. Each event follows its team's choice, the switcher's first option Team Default. To change it for one event, use the Public Page panel on the event's Overview.

Click Team Default to put the event back on the team's choice. A Public choice asks you to confirm first.

A planned session on a team that hides planned events opens for staff only. It opens for others once you confirm the session.

A session's The Plan on the Page setting decides how much of its plan the page shows.

The Plan on the Page	What the Page Shows
Outline	Each block's name and minutes.
Full Sheet Without Diagrams	The filled plan sheet without drill diagrams.
Not Shown	No plan.

What Never Leaves the App

No public page shows the following, at any visibility.

A player's photo, notes, attendance or evaluations.
A full birthday. Public pages and the signup show the birth year at most.
Drill pictures and paper pages. Only a plan share link or a drill share link shows those, each for its one plan or drill.
Card details. Card payments hand off to Stripe.

Programs, Registration and Public Pages, The Public Page Set a team's public page.
Calendar Links Share a schedule with Apple, Google or Outlook calendars.
Creating Events, Settings One event's public settings.
Family Accounts, What a Family Sees What a signed in family sees.