Programs, Registration and Public Pages

On This Page

What a Program Is Set Up a New Program Registration Settings Managing Registrations The Public Page Related

What a Program Is

A program is a clinic, camp or training group that is not a team.

Parts: A program has a roster, coaches, a schedule and a season planner.
Sessions: A program runs sessions. A program cannot hold games or evaluations.

A program takes registrations one of two ways.

How Registration Works	Who Is on the Roster
One Time Registration	Players who registered for the whole program.
Per Session Signups	Players signed up session by session. Each event lists its own signups.

Set Up a New Program

A new program's page opens with a Set Up This Program panel. The panel shows to anyone who can edit the program.

Click Add Session to schedule the first session.
Click Add Coach and add a coach in the Coaches panel.
Click Edit Registrations and select who can register. Or add players to the roster yourself.

A program that adds players by hand can stay Private. The panel disappears when every step is done.

Registration Settings

Sets how a team or program takes registrations. The settings are in the Registrations panel of the settings page. On a per session program, the panel title is Signups.

How Registration Works: Programs only. One Time Registration covers the whole program. Per Session Signups take a separate signup for each session.
Who Can Register: Adds a Sign Up button to the page and sets who can see the page. On a per session program, the setting is Who Can Sign Up.
Waiver at Registration: Select a waiver the family must accept to register. Each registration stores the text the family accepted.
Price: The price shown on the public page. Each registration keeps the price from the day of signup.
Currency: The currency for showing and charging the price, USD or CAD.
Maximum Registrations: The number of registrations to accept. When the list is full, registration closes or starts a waitlist.
Waitlist When Full: Turn on to put new registrations on a waitlist once the maximum is reached, instead of closing.
Refuse Suspended Players: Turn on to stop a player with an open suspension from registering.
How to Pay: Payment instructions shown with the price, for families who do not pay by card.
Take Cards Online: Turn on card checkout through your organization's Stripe account. Connect Stripe on Billing first.

Who Can Register has three choices.

Choice	Registration	The Page
Closed	Off	Stays as it is
Families in This Organization	On	Account, unless the page is Public
Anyone With the Link	On	Public

A Private page takes no registrations. Setting the page to Private closes registration.

To change a program's signup settings for one session, use the event form.

Managing Registrations

Lists each registration with its price and payment status on the team's Registrations tab. A program with signups by session calls the tab Signups.

On a program with signups by session, each session heads its own signups. The heading shows the date and the spots taken, such as 6 of 8 spots.

Filter the list by player, by session and by paid or unpaid.

Mark Paid: Records a payment made outside card checkout.
Mark Unpaid: Undoes a payment you marked by hand.
Refund: Refunds a card payment through Stripe.
Adjust Amount: Changes the price while the registration is unpaid. Enter 0 for no charge, then click Set Amount.
Give a Spot: Moves a registration from the waitlist into a free spot.
Remove Signup: Cancels a registration and frees the spot after you confirm. The row stays.
Settings: Opens the registration settings.
Export CSV: Downloads the list as a CSV file.

On a per session program, the panel title is Signups, with a session filter. Each session lists its signups in the Players panel on its Roster tab, with a Paid column.

The Public Page

Every team and program has a page for families and the public. Set up the page in the Public Page panel of the settings.

Page Address: The end of the page address, after the organization's part. Leave blank to build the address from the team name.
Visibility: Sets who can open the page. See the table below.
Show the Schedule: Turn on to list upcoming sessions and games on the page. A canceled event stays listed, crossed out and marked Canceled. An event marked Private never shows.
Show Planned Events: Turn on to list planned events alongside confirmed events. Turn off to list confirmed events only.
Show the Coaches: Turn on to list coach names, roles and photos.
Show Coaches' Contact Details: Turn on to show each coach's email address to everyone who can open the page.
Show Coaches' Photos: Turn on to show each coach's profile photo. Anyone can see the photo on a public page.
Show the Roster: Turn on to show the roster. Families see names and numbers. The public sees numbers and first names only.
Description: Text for the page, written in Markdown. Click Preview to see how the text looks.

Who Can See It	Who Can Open the Page
Private	Nobody. The page does not open.
Coaches	Staff of the organization who log in.
Families	Staff and families of the organization who log in.
Public	Anyone with the link.

A public page never shows a player's photo, notes, attendance or evaluations.

Share Links and Public Pages, Public Pages Who sees what on a public page.
Organization Settings, Waivers Waivers a family signs at registration.
Family Accounts The family home, where registrations appear.