Creating Events

On This Page

Team and Type Event Details Event Titles Editing an Event Time Zones Changing the Type New Location Description Markdown Marks Settings A Weekly Series Series Preview and Deleting Related

Team and Type

Sets the team or program that owns the event, then the event's type. Select a season in the switcher first.

Team or Program: The team or program the event belongs to. Choosing a team or program sets the event's roster, coaches and defaults. A program is a clinic, camp or training group outside any team.
Type: The kind of event, such as Practice or Game. Choosing a type sets the detail fields below and the panels on the event page. Event Details lists every type.

You cannot change the team once the event exists. To change the type, see Changing the Type. A program cannot have a game or an evaluation.

Event Details

Sets the date, time and location for the event, then the details for its type. The fields follow the order of the printed sheet. Every event starts with these fields.

Custom Title: Optional. Leave blank to name the event from its details. A game shows its game type and opponent. A practice shows its first two Focus skills.
Status: Available only when you create an event. To change the status later, use the event page.
Starts: Start date and time. Setting this automatically sets Ends to one hour later, or to the Ice Slot's length.
Ends: End date and time. Changing this recalculates Ice Slot to match.
Time Zone: The rink's time zone. Starts and Ends are times in this zone. A new event starts with its team's zone. See Time Zones.
Location: Select a saved location from the suggestions, or type a new name to open New Location.

The remaining fields depend on the event type.

Type	Fields for the Type
Practice	Ice Slot (min), Rink / Sheet, Ice Size, Focus
Game	Game Type, Opponent, Home / Away, Rink, Locker Room, Officials / Notes, Online Score Card
Training	Program Week, Training Focus, Rink or Room, Ice Size
Off Ice	Venue, Modality, Duration (min)
Meeting	Venue, Duration (min), Agenda
Evaluation	Rink / Sheet, Ice Size, Ice Slot (min), Criteria, Evaluators
Other	Venue, Duration (min), Description

Ice Slot (min): Ice time in minutes. A blank Ice Slot fills with the minutes from Starts to Ends. Changing Ice Slot moves Ends to match. Imported events fill Ice Slot the same way.
Ice Size: How much of the ice the session uses. Ice Size prints on the sheet. Ice Size also sets the rink drawn for any drill without a picture.
Game Type: The kind of game. The game's title starts with this type.
Opponent: Select a team from your opponents on the Opposition page, or type a new name. New names go to the Review tab for you to check.
Home / Away: Home, Away or Neutral.

Event Titles

An event without a Custom Title takes its title from its details.

Event	Title Without a Custom Title
Game	The game type and opponent, such as Game vs. Mustangs.
Practice	The first two Focus skills, such as Breakouts and Support Practice.
Training	The Training Focus, such as Speed Training.
Any other event	The type, such as Meeting.
A practice with no Focus	The type, Practice.

Families, public pages and calendar links never show the Focus. They show the type, such as Practice.

On the Events list and a team's schedule, the Title cell stays blank when the title is only the type. Click the type to open the event.

Editing an Event

Click the Settings tab on the event page to change the event's type, time and place.

Status: Not on the Settings tab. Change the status on the event page.
Session fields: Not on the Settings tab. Fill in Focus, Agenda, Online Score Card and other session fields on the event page. Each change there saves immediately.
Attendance and notes: Not on the Settings tab. Record attendance and notes on the event page.
Drafts: Leaving the Settings tab without saving keeps your edits as a draft. Click Save to keep the edits. Click Cancel to undo the edits.

A Completed event's Settings tab opens locked. Click Unlock to Edit to open the fields for the rest of your visit.

Time Zones

Each event has its own time zone. Type the times on the rink's clock, then select the rink's zone.

New events: Start with the team's time zone. Changing the team moves the zone too, unless you selected a zone.
Changing Time Zone: Keeps the times you typed. The event now happens at those times in the new zone.
Imported events: The calendar sets the moment. Changing Time Zone rewrites Starts and Ends to the same moment in the new zone.
Where times show: Every page, print, email and calendar link shows the event at the rink's time.

A time outside Arizona time shows its zone name after the time, such as Eastern.

Set a team's default zone on the team's Edit page. Set the organization's default in Organization Settings.

Changing the Type

Changes a saved event to another type, such as a practice that is really a game.

On the event page, click the Settings tab.
In the Event Details panel, select the new type in Type. The fields below change to match.
Fill in the new fields, such as Opponent.
Click Save.
If a band names fields the new type drops, click Change Type to save. To keep the type, click the Keep button, such as Keep Game.

Part of the Event	After the Type Changes
Starts, Ends, Location and Custom Title	Stay the same.
Fields both types share, such as Rink	Carry over to the new type.
Fields the new type does not have	Leave the event. The event's history keeps their old values.
Attendance	Stays. A meeting or other event hides attendance.
The plan	Stays. A type without a plan hides the plan until the type changes back. The band says so. The event page shows a note.
The event's Activity	Names the type and every field that changed. Empty game fields created by the change are left out.
Schedule notice	A change to or from a game offers Send Schedule Notice. See Schedule Notices.
Imported events	Keep the new type. The calendar source never changes a type.

A game with a score, stats, a game log or lines cannot change type. Clear the score, stats, game log and lines on the event page first.

A program cannot have a game or an evaluation.

New Location

Appears when you type a location that is not saved. The Locations page lists every saved location.

Add a street address.
Click Save Location. The location saves immediately, separate from the event.

Description

Appears only on the Settings tab. Holds free text for the event's public page, such as what to bring or where to park.

Readers: Anyone the event's Public Page panel allows can read the description.
Event page: The event page inside the app does not show the description.
Saving: Click Save at the top of the page.

The description uses Markdown, plain text with a few marks that become formatting. The toolbar above the box types the marks for you.

Select the words you want to format.
Click a toolbar button. The button wraps your selection in its marks.

Bold: Wraps the selection in two asterisks on each side.
Italic: Wraps the selection in one asterisk on each side.
Bulleted list: Starts each selected line with a bullet mark.
Link: Turns the selection into a link. Put the web address in the brackets after the selection.
Table: Inserts a two column table to fill in.

Markdown Marks

Lists the marks the description understands.

The toolbar above the box is one stop for the Tab key. Press the Left and Right arrows to move along it. In the box, press Cmd B or Ctrl B for bold, and Cmd I or Ctrl I for italic.

Example The typed text on the left. The right side shows how the public page renders the text, drawn by the page's own code.

Typed

**Bring full gear** and a water bottle. Warm up starts *10 minutes* before ice time.

- Dark jerseys
- Two sticks, taped
- Skates sharpened this week

| Time | What |
| --- | --- |
| 5:15 pm | Locker room |
| 5:30 pm | On the ice |

Parking is behind the rink. See the [rink map](https://example.com/map).

Shown on the public page

Bring full gear and a water bottle. Warm up starts 10 minutes before ice time.

Dark jerseys
Two sticks, taped
Skates sharpened this week

Time	What
5:15 pm	Locker room
5:30 pm	On the ice

Parking is behind the rink. See the rink map.

What You Type	What the Page Shows
`Bring full gear`	Bold text.
`10 minutes`	Italic text.
`- Dark jerseys`, one item per line	A bulleted list.
`1. Warm up`, one step per line	A numbered list.
`## Parking`	A heading. Use two marks, since the page title is already the largest.
`[rink map](https://example.com/map)`	A link. Only web and email addresses become links.
`> Arrive by 5:15`	A quoted line, set off from the rest.
A blank line	A new paragraph. A single line break stays in the same paragraph.
`\| Time \| What \|` then `\| --- \| --- \|` then one row per line	A table. The first row is its heading.

Pictures from other sites, colors and embedded video do not show. Link to those items instead. Coach Binder removes anything unsafe before showing the text.

Settings

Appears only on the Settings tab. Controls how much of the plan the public page shows and how signups work. Who sees the page is the Public Page panel on the event's Overview.

The Plan on the Page: How much of the plan the public page shows. Select the outline, the full sheet without diagrams, or no plan.
Signups for This Session: Opens or closes signups for this session. Select Same as the Program to use the program's setting.
Price for This Session: The price of this session. Leave blank to use the team or program's price.
Maximum Signups: The most signups this session takes. Leave blank to use the team or program's limit. At the limit, signups close or go to the waiting list.
Waiver at Signup: The waiver a family accepts when signing up for this session.

Each setting uses the team or program's value until you change the setting here. Click Save at the top of the page to save every setting.

See Share links and public pages for who sees what.

A Weekly Series

Click New Series on the Events list to create a run of events from one weekly pattern.

On New Event, click Repeat Weekly. New Series opens with the team, type, day and times typed there.

Team: The team or program every event belongs to. Changing the team also sets Time Zone to that team's zone, unless you changed the zone.
Event Type: The type of every event in the series.
Title: Optional. Leave blank to name each event from its details.
Days: The weekdays the series repeats on. The series creates one event on each selected day.
Time: The start time of each event.
Length (min): How long each event runs, in minutes.
From: The first date of the series. Starts filled with today's date. Outside the season, From starts on the season's first day.
Until: The last date of the series. Starts filled with the season's last day.
Location: The location of every event in the series.
Skip Dates: Dates or date ranges to leave out, such as holidays and rink closures. Separate the dates with commas.
Time Zone: The time zone of the start time. Starts filled with the team's time zone. Change the zone only for a rink in another time zone.

Nothing saves until you click the create button. The button shows the count, such as Create 24 Practices.

Series Preview and Deleting

The preview lists every event the pattern creates, plus each skipped date and its reason. The preview updates as you change the pattern.

Example A Tuesday and Thursday practice series with one skipped date.

Date	Time	Event
Tue Oct 6	5:30 pm to 6:30 pm	Practice
Thu Oct 8	5:30 pm to 6:30 pm	Practice
Tue Oct 13		Skipped
Thu Oct 15	5:30 pm to 6:30 pm	Practice

Each created event is independent. Editing one event does not change the others.

Each event in a series shows Delete the Rest of This Series below its Event Details.

Deletes: That event and every later unedited event in the series.
Keeps: Every event in the series that you edited.
Who can use the button: A role with Schedule at Full on the team.

The Event Page Where you plan, run and record the event.
Season Planner, Weeks Add events from a week in the planner.
Organization Settings, Scheduling Defaults The organization and team defaults, such as time zone.